Author: Patrick Rhone

As someone who has recently shopped for a diamond ring (Yes, Ms. Bethany knows as we went together), I find this article, titled “Have You Ever Tried To Sell a Diamond” by Edward Jay Epstein on the history, tactics and underbelly of the diamond business especially fascinating. One thing I can say, some people’s idea of one, two or three months salary clearly makes me eligible for food stamps.
(Special thanks to Michelle for sending this my way… And for her advice to “just do it”.)

Now this is the most retrolicious thing ever. The Flying Toasters screen saver, that most famous of screen savers, is back and better than ever. Surely you remember the flagship of the After Dark screen saver collections don’t you? Even if you don’t this is a geek must have for the new era. Available for Mac or PC. Get it while it is hot (pun intended).

Since every other productivity obsessed blogger has linked to it I might as well too. Meet the Life Hackers over at the New York Times (free subscription required) is an excellent article that discusses our hideously interrupt driven work lives and the key players that are researching strategies and solutions.

Here is a fantastic post over on Folded Space about getting rich slowly. Actually, it is not about getting rich as much as becoming financially comfortable. To have enough and then some. J.D. read through a whole bunch of financial advice books and took the time to break down the common themes and general practices into a single cohesive plan. If you want to get even a little more on top of your finances than this is a great place to start.

I think I have found a new favorite blog. It is called Deeper Motive and it is full of suggestions on saving money, fighting waste and clutter and living simply. As someone who strongly believes in these ideals I have made this an everyday read. And what a read it is! Today’s post urging the use of the library as opposed to the bookstore makes me want to drop everything and run out to the nearest one (which just happens right now to be right next door as I am on a college campus).

After some culling of my del.icio.us bookmarks, here are some items of interest that I thought would be good to post up here. Enjoy…
The Noguchi Filing System – A very interesting filing system that uses large envelopes instead of folders. Also, it is sorted based upon frequency and time of use rather than alphabetically.
Textpander – Allows you to create short abbreviations that expand into text snippets when you type them. For instance, type “ily” and get “I love you”. Formated, unformatted, images too. If you type certain things over and over it is a godsend.
Lifehacker: Professional E-mail Tips – Great e-mail tips that should be followed by all. Good companion piece to Merlin Mann’s Sensible E-mail post.
Hello Dollar – A really good blog about saving, investing, eliminating debt and all of those other things we should all be doing more of.
The “Not Insane” To-Do List – Have to much to do? Having a hard time getting it all done? How about just getting just three things done and letting the rest wait.
GMail Tips – If you use Google’s GMail, here is the largest collection of tips and tricks I have seen to date.

As stated previously, I had a chance to attend David Allen’s GTD Roadmap seminar when it came through town about 10 days ago. It was a fantastic and surprising experience. Part of the reason I say surprising is because it really changed the way that I view the power of the GTD system. Sure it is great for getting the daily grind of tasks and projects completed or what David referred to as the “Horizontal Map”. Time is certainly spent during the seminar covering those basics but what I took away from it was much larger than that. It was the time spent discussing the “Vertical Map” which took up the later half of the day. A vertical map is basically how these things all are part of and work towards your entire life’s roles, goals, objectives, principals and values.
This Vertical Map is broken into six “horizons of focus” that are broken out from the bottom up as follows:

1. Runway – Actions: The next physical and/or visible actions to take on any project or outcome. these should include calendar items, next actions on your context lists, e-mails to take action on, items to review, etc. these are the things you should be engaging daily.
2. 10,000 ft. – Projects: These are the projects and multi-step outcomes that can be finished in a year or less. These should be part of your weekly review and should be generating the things on the runway.
3. 20,000 ft. – Areas of Focus: These should be the areas of focus in your life and areas of responsibility in your work. This can include a high level job description, personal lifestyle checklist, etc. This should be reviewed monthly to ensure that your projects are properly aligned with these roles.
4. 30,000 ft. – Goals and Objectives: This can include any job or personal goals you have. Twelve to Eighteen month out items to be reviewed yearly.
5. 40,000 ft. – Vision: These are long term three to five year goals. What would success look, sound or feel like that far down the road? How will you know it when you get there? Write it down and review this once a year to make sure you are on the right path.
6. 50,000 ft. – Purpose and Principles: This should be the beginning of everything. What is the purpose of the life you wish to live? What are the driving principles and beliefs? This can take the form of your faith, personal mission statements, personal manifestos, etc.

In other words, your actions at a daily “runway” level should be directly and vertically tied to your principals and values at the “50,000 ft” level. To get a real sense of this, look at it from the bottom up. Once you can see and understand how a project like “Fixing up the house for move In” fits into the overall goals of life (In my case “Relationships: Bethany: Life Partner”). It will give you a new drive and focus on the importance of follow through on the ious associated action items in the project. How are the projects you perform at work fitting into your job description? If the project is not fitting into that description or role then is your role changing or is that project better delegated to someone else more appropriate?
There is real power in this. It really helps you focus and align your life along a path that gives each action meaning and context. This did not seem as well covered in the Getting Things Done book to me. Maybe it was and I did not really understand the connections. Bottom line is that this alone was well worth the price of admission and I have been working on this vertical map ever since.
If the GTD Roadmap seminar is coming in or around your town don’t miss it. If you are new to GTD than it will be very helpful but if you are already a GTD devotee than it very well could change the very way you view the system as it did for me.

The recently released Writeboard is now also available directly in your Backpack pages as announced here. Paying accounts can create unlimited Writeboards. This is the best five bucks I spend every month and to get this kind of added value is quite the bonus. I will be using this feature all of the time. Here is a quote from 37 Signals outlining this feature:
“Starting today, if you have a Backpack account, you’ll see a “Writeboards” tab in Backpack. This allows you to create writeboards inside Backpack. Plus, when you create writeboards inside Backpack, all those writeboards will be listed inside Backpack for easy retrieval. Further, you can import any writeboard into Backpack and even attach writeboards to any Backpack page via the new “writeboards” button at the top of every Backpack page. It’s pretty slick”

Looks like 37 Signals had a busy weekend because they silently rolled out Writeboard on Sunday night. What is Writeboard? Well, it is the next great thing from 37 Signals. This time it is all about collaborative writing. If you have a need for yourself or others to write basic text documents that can be edited by anyone you choose and you can see all of the revisions of the said document then this is the tool for you.
Simply type in the name of the document you wish to create, a password and your e-mail address and you are presented with a blank text slate ready for you to write. Heck, dare I say encouraging you to write. Once you have typed what you wish, save that version. Any further edits are listed on the side with the time they were made and a dot indicating the amount of the edit based on it’s size.
You can also invite others via e-mail to give them access to the document so that they can view and make changes as well. All of this is kept track of in the sidebar. You can see who made the change, when it was changed and get an idea of how big the change was. Perhaps the coolest feature is the ability to compare two versions of the document, thus allowing the user to easily see ever edit that was made. All of this is of course done with the 37 Signals “less is more” sense of style and usability.
Well worth a look not only for those with a need to write collaboratively or even for a solitary writer who would like to have a central place for a document (or documents as you can create multiple Writeboards) and could use the versioning features. Yet another outstanding webapp from 37 Signals.
P.S. In case you were wondering, this post was drafted using Writeboard
Update: Here is a very detailed review of Writeboard at Solution Watch. Go check it out if mine did not fill in enough of the blanks.

Wondering where my next post is? Well, I have done another guest article at the ever excellent To-Done called Choosing The Task to Fit The Time. Here is an excerpt:
I am sure that we have all faced this riddle at some point in our careers or even in our “regular” lives. In this age of corporate downsizing, outsourcing and trying to get the same amount done with less resources, some of us face it daily. I would even argue that the current near Atkins Diet sized obsession with productivity many are having is directly tied to this quest for time management alchemy. Not just how to optimize the time we have but how to actually make time itself somehow change and bend to our will.
Go take a look. I will try to get my GTD Roadmap post up soon. I promise.